Information Technology

• Pass Phrase (length, security, changing)
• Email attachments (managing email – Spam, black listing, etc.)
  • Recognizing Malicious Emails
  • Handling Malicious Emails
• Internet Usage. All are subject to Employee Acceptable Use Policy
• NEVER, NEVER, NEVER share your pass phrase with substitutes, or anyone else!
• Substitutes are provided Substitute Access
• GRAMA (your internet activity is not private)

• Help Desk tickets
  1. Click on the Help Desk icon on the Desktop of your computer.
  2. Login with your district account
  3. This will not work with Microsoft Edge
  4. Chrome is the preferred browser
• District Email
  1. https://www.google.com
  2. Click on Gmail

Important information to know about the 2019-2020 school year

• Lock your computer screen when you leave the computer.
  1. Press the Windows key on the bottom row of the keyboard and hold down.
  2. Press the L key.
• Changing your district password
  1. Go to https://selfservice.besd.net/
  2. Login with your district account.
  3. 9 Characters
  4. 3 of the following
     1. Upper Case
     2. Lower Case
     3. Number
     4. Symbol

Safe Computer Practices

• Pass Phrase (length, security, changing)
• Email attachments (managing email � Spam, black listing, etc.)
  • Recognizing Malicious Emails
  • Handling Malicious Emails
• Internet Usage. All are subject to Employee Acceptable Use Policy
• NEVER, NEVER, NEVER share your pass phrase with substitutes, or anyone else!
• Substitutes are provided Substitute Access
• GRAMA (your internet activity is not private)

• Help Desk tickets
  1. Click on the Help Desk icon on the Desktop of your computer.
  2. Login with your district account
  3. This will not work with Microsoft Edge
  4. Chrome is the preferred browser
• District Email
  1. https://www.google.com
  2. Click on Gmail

Recommended Web Browsers

• Chrome (Whenever possible)
• Firefox (When you can't use Chrome)
• Safari (Acceptable)
• Internet Explorer (Last Resort)

Storage

(Assume NO BACKUPS/Always have at least two copies)

C:Drive (Local Hard drive usually My Documents)

U:Drive (Personal Network Space)(Wiped Yearly!)

H:Drive (Common to School)

W:Drive (Sharing between students & Teachers)

Q:Drive (Common to District)

Backing up to USB or Flash DriveWhat should be stored

Using cloud storage � FERPA considerations

Training/Help Options

• UEN Faculty Lounge
• Pinnacle Help button
• IT Support - Help Desk (email is repetitive...does not increase the visibility of your problem)n
  • What happens when I click submit?
• BLT�s (Building Level Technician) Each school has one (Teacher first Technician second)

Wireless Access

• Student Access: BYOD
• We have Wireless Access Options�for staff and students
• We have "Saturation" in instructional areas
  • Saturation is defined as being able to take 30 wireless devices into a given classroom and have them connect
  • We are already pushing the limits with saturation

1. Set Default Browser in Windows 10
   1. Click on Start
   2. Settings
   3. Apps
   4. Default Apps
   5. Email Choose Chrome
   6. Browser Choose Chrome
2. Modify Computer Lid Open or Closed
   1. Control Panel
   2. All Control Panel Items
   3. Power Options
3. Modify Computer Power Settings
   1. Click on Start
   2. Settings
   3. System
   4. Power and Sleep

Important information to know about the 2018-2019 school year

1. Lock your computer screen when you leave the computer.
   1. Press the Windows key on the bottom row of the keyboard and hold down.
   2. Press the L key.
       
2. Changing your district password
   1. Go to https://selfservice.besd.net/showLogin.cc
   2. Login with your district account.
   3. 9 Characters
   4. 3 of the following
      1. Upper Case
      2. Lower Case
      3. Number
      4. Symbol
          
3. Help Desk tickets
   1. Click on the Help Desk icon on the Desktop of your computer.
   2. Login with your district account
   3. This will not work with Microsoft Edge
   4. Chrome is the preferred browser
       
4. District Email
   1. https://www.google.com
   2. Click on Gmail
       
5. Set Default Browser in Windows 10
   1. Click on Start
   2. Settings
   3. Apps
   4. Default Apps
   5. Email Choose Chrome
   6. Browser Choose Chrome
       
6. Modify Computer Lid Open or Closed
   1. Control Panel
   2. All Control Panel Items
   3. Power Options
       
7. Modify Computer Power Settings
   1. Click on Start
   2. Settings
   3. System
   4. Power and Sleep

 

There have been many questions regarding how to best transition district email from Outlook to Gmail. Here is our recommendation. This will be the best, most successful option.

1. If possible, it will be best if you just start using the district Google mail without transferring any of your old mail.
2. Use the Google web interface to access your email. https://mail.google.com
3. Go through your old mail in Outlook and delete everything you can and then determine what is most important to keep. Outlook Email
4. The old email server will be available through at least January 1, 2019 and most likely longer.
5. If you have any special situations or circumstances please submit a help desk ticket.

Setting up Google on a Samsung
https://blogs.besd.net/it/2018/07/18/2152/

Setting up Google on an Android
https://blogs.besd.net/it/2018/07/18/how-to-add-a-gmail-account-in-android/

Setting up Google on an IPhone
https://blogs.besd.net/it/2018/07/18/sync-google-mail-on-i-phone/

Gmail Tips and Tricks
https://blogs.besd.net/it/2018/07/18/g-mail-tips-and-tricks/

Taken from Digital Trends

https://www.digitaltrends.com/mobile/how-to-set-up-gmail-on-your-iphone-or-android-device/

Using a Samsung phone

1. Tap Apps.
2. Go to Settings.
3. In the top menu, swipe left or right until you see the Personal section.
4. Go to Accounts.
5. Select Add account.
6. Choose Google from the resulting menu.
7. This will bring you to the Add your account screen. Here, enter your Gmail address and tap Next.
8. Then, enter your Gmail password and tap Next.
9. Select Agree on the Terms of Service page.
10. If you want to add payment information, add your credit card here. Otherwise, just select No thanks.
11. Once finished, you will be back at Accounts in Settings. If you want to see the accounts that you have added, or want to delete any, just tap Google

Taken from Digital Trends

https://www.digitaltrends.com/mobile/how-to-set-up-gmail-on-your-iphone-or-android-device/

How to add a Gmail account in Android
There are many custom interfaces when it comes to Android phones, so the process for adding your Gmail account isn't as clear cut as it is on an iPhone, but the main idea is to get to the Add your account screen from Google. Regardless of how different the software looks, or how the setting menus are configured, you'll eventually end up on this screen. So let's have a look at how to add your Gmail account through both the Gmail app and the settings menu.
Using stock Android
Previous
Next

Open the App Drawer. Depending on your version of Android — or any themes you may have — this can be done by swiping up from the dock, or tapping the App Drawer icon.
Tap Settings.
Go to Accounts > Add account, and then select Google.
At this point, you may be asked for a password, fingerprint, or pattern.
You've arrived at the Add your account screen, so enter your Gmail address and tap Next.
Then, enter your Gmail password and tap Next.
Select Agree on the Terms of Service page.
If you want to add payment information, add your credit card here. Otherwise, select No thanks.
Once finished, you will be back at Accounts in Settings. If you want to see the accounts that you have added, or want to delete any, just tap Google.